Email can be a wonderful thing -- until it becomes unruly. It's on your home computer, work computer, mobile phone and tablet, and most likely across multiple email services. You have business messages, personal messages, reminders, invites, newsletters and so much spam. Where is that email invoice for your most important client? Can't remember if you emailed your vendor about a change in schedule? It's not a good situation.
Here's how you can delete (clear history) all messages and attachments from Messages app in one go on Mac OS X. Ever since Apple brought the Messages app to the Mac, the routine of sending instant.
The good news is your email inbox doesn't have to be a source of stress and frustration. These tools can help you clean up your out-of-control inbox while making sure you don't miss any important messages.
1. Mailstrom
This free online tool categorizes all of the email in your account so that you can quickly review, archive and delete messages in bulk. Sort your incoming messages by sender, subject, social or shopping. Choose every item in the list with a single click then choose an action. Mailstrom relays that information to your actual inbox and moments later the posts are either deleted or archived. You can also assign Gmail labels and set up rules to handle recurring messages.
It works with Gmail, Microsoft Outlook.com and other email services that are enabled for IMAP (Internet Message Access Protocol), a standard method of accessing and storing mail on a mail server. Since you can add multiple email accounts, you can see all of your incoming messages on one page. Even better, Mailstrom has a one-click unsubscribe button so you can rid yourself of future list emails without having to go through them one by one.
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Download your email attachments to your PC with a single click using Mail Attachment Downloader. This app works out of the box with most of the popular email services and is highly customizable. Manually remove all attachments in one email message in Outlook. It is easy to remove all attachments in a selected email messages with the Remove Attachments feature in Outlook. Step 1: Select the email message whose attachments you will remove later. Step 2: Click one of attachments in the Reading Pane to activate the Attachments Tools. Power users that really want to clean out their Mac’s storage may want to check out a third party app like DaisyDisk ($9.99). It’s a simple and clear way to see everything on your Mac, or any other.
2. Triage
With Triage, your messages show up on your smartphone as index cards. Flick the card up and it goes into your archive. Flick in down and it stays in your inbox. If you need more detail, you can open the message and even reply to it if you have time.
Mac Email Apps
With Triage on your phone, you can clear two dozen messages while waiting in line at the bank. The app works with Gmail, Yahoo Mail, iCloud Mail accounts and most email services that support IMAP. The only downside is that it can't handle more than one email account at a time.
Triage is available for all devices using iOS 6 or later and costs $1.99.
3. Boomerang for Gmail
For people who use their Gmail inbox as a to do list, there's Boomerang. This app archives your messages then sends them to you or another recipient on the scheduled date. Need to follow up on an email after a conference? Send the email to Boomerang and the app will send it back when it's time to respond. Client gone on vacation? Write the email now when you're thinking of it and schedule it to be delivered a few days after their return. Boomerang can even send a message back to you if the recipient doesn't reply within the time frame.
Mac Os Email App
Boomerang is available online as well as an app for Android.
The service connects with Gmail or Google apps and it's free for up to 10 messages a month. For $4.99 a month you can get unlimited messages on Gmail or pay $14.99 for unlimited messages with a Google apps email address.
4. AwayFind
If you want email downtime but are afraid of missing an important message, consider signing up for AwayFind. This app can send you a text message, voice call or push notification when you receive a specified email. You can set it to watch for a specific subject or an incoming email address such as an investor or a major client.
The service connects with Gmail, Google Apps and most providers that use IMAP. Accounts start at $4.99 a month for up to 100 alerts and one email account. For $14.99 you can monitor up to five accounts and receive 1,000 alerts including voice alerts. If you need more, there's a $49.99 Max account with unlimited email address and alerts.
You can access the app online or download it free for iOS or Android.
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Mail User Guide
If your email account exceeds the storage limits set by the account’s provider, you can take some actions in Mail to free up space on the account’s mail servers.
In the Mail app on your Mac, do any of the following:
Delete large messages or messages with attachments, or move the messages to a mailbox on your Mac.
Tip: To quickly identify large messages, choose View > Sort By, then choose Size.
Delete attachments that you saved. Choose Message > Remove Attachments; the message remains in the mailbox and Mail indicates attachments were manually removed.
For IMAP accounts, be sure to download the attachments first—attachments are deleted from the mail server and can’t be retrieved.
Empty your Trash mailbox. Messages you recently deleted are in the Trash mailbox but haven’t yet been removed from the mail server. Choose Mailbox > Erase Deleted Items, then choose to remove them from all accounts or a specific account.
For POP accounts, reduce the amount of time that copies of messages and attachments remain on the mail server before being removed. Choose Mail > Preferences, click Accounts, select the account, click Advanced, then choose a different option from the pop-up menu below “Remove copy from server after retrieving a message.”
To check the size of messages and mailboxes, view account information.